Oral Presentation Instructions

Speakers Overview

All presentations will be reviewed and then uploaded to the computer in the IT room of the San Francisco War Memorial. Speakers will not be able to use their personal computers to run their presentations.

Please adhere to the following guidelines when preparing your presentation to ensure that it will work at the conference.

Presentation Creation

  1. Your presentation should be prepared in Microsoft PowerPoint, using versions 2010 or newer. In general, it is better to use .pptx format. Try to avoid the use of non-standard Windows fonts or language-specific fonts. Use high-contrast colors (light text on dark background, or vice versa).
  2. Your presentation should use landscape orientation on 4:3. 16:9 presentations will not display correctly.
  3. Save your presentation on a USB memory stick, and as a backup, save the presentation to a second USB memory stick or a laptop. Bring these materials with you to the IT room.
  4. Presenters will be given 12 minutes to present their work, followed by 3 minutes for questions.

Pictures and Video

  • Save the pictures you want to use as a .JPG or .PNG and set compression quality to medium or high. Avoid saving your pictures as .TIF files, especially in Mac presentations.
  • .AVI, .WMV, .MPG or .MOV are the only acceptable video formats.
  • Save the pictures and videos used in your presentation separately on a USB memory stick.
  • Remember to respect authors' rights and standard anonymity principles.


  • Please save your presentation as .PPTX (use PowerPoint 2010 or newer, as it will offer better compatibility with IDMC-11 technology).
  • Mac PowerPoint presentation should:
    • Use pictures in .JPG or .PNG format, not .TIF or .PICT.
    • Not include images copied and pasted from another application. Instead, use the "Insert image from a file" function in PowerPoint when importing .JPG or .PNG images into your presentation.
    • Use universal fonts and not those specific to the Mac. Please use Windows fonts, such as Arial, Calibri, Times New Roman and Symbol.
    • Check your Mac presentation on a Windows-operated computer to make sure that your presentation looks presentable on Windows computers.